When holding a Microsoft Teams online meeting, Harrisburg University users can invite anybody with an email address to the meeting. This includes users who may not have access to Teams through their business or simply general guests who only have a Gmail address.
Before your guest user can access the meeting, the meeting will need to be created by an HU user and sent out to your guest.
To access the meeting as an external user (non HU faculty/student/staff) follow the steps below.
1. Find the email inviting you to the online meeting. Click the "Join Microsoft Teams Meeting" button.
2. The link in the email will open the default browser on your computer. If you have the Teams application installed, you may use the "Launch it now" button. Otherwise, click the "Join on the web instead".
NOTE: Some browsers are not capable of joining a Teams meeting. Please use either Microsoft Edge or Google Chrome for the full experience. Additionally, users may "Download the Windows app" or Mac app if they do not have Edge or Chrome.
3. After clicking the Join on the web button, a new tab will appear with some basic connection instructions. Click the "Allow" button to let Teams access your microphone and camera.
NOTE: If you are trying to join the meeting from an unsupported browser, you will see the following screen.
Please use either Microsoft Edge or Google Chrome for the full experience. Additionally, users may "Download the Windows app" or Mac app if they do not have Edge or Chrome.
4. After allowing Teams access to your camera and microphone, you should now see a page with a name entry box and device options. Please enter your name and hit "Join now" If you do not see your camera, or it is the wrong camera, please select the "Devices" button to choose the correct microphone or camera.
Selecting the Join now button will automatically send you into the meeting. Please reach out to us if you need further help joining or creating your meeting.